Hiding Custom Fields

[PikeStLabs]

Hi there, we have a bunch of custom fields in the Persons table that have been added over time that we need to clean up and 'hide'. The problem I'm having is you can't hide it if emails/forms have a reference to that field.

The "Filter Used By:" lists all the places that field is in use where it needs to be removed from is my understanding. 

However, in many cases when I go to the email/form that it is referring to, I cannot find a reference to that custom field anywhere. Am I missing something or looking in the wrong place(s)?

Thanks!

[SanfordWhiteman]

On the form side, are you sure you're looking in all the different places — default values, hidden fields, rich text areas?

[PikeStLabs]

In most cases they are emails being referenced, many that are part of a Program Nurture Campaign.

It feels like the only place these could appear in email are are tokens bc these particular emails aren't using any snippets or dynamic variables. 

I also thought maybe they were being used as part of a smart campaign filter and I don't see them there either.

Are there other areas I should be checking that I'm not?

Thanks

[SanfordWhiteman]

Smart List, Flow, Email Template, Email Asset...

[PikeStLabs]

I dug around a lot and still not seeing it.

If a group of 'members' in a 'program' were at one point added based on a smart campaign filter and then the filter was deleted, would that custom field still be expected by marketo? That's the only thing I can imagine maybe being the cause. I ask bc I see member that must have been added at one point based on a smart list criteria, but now the smart list filters are all empty but the member list it created has remained.  

[SanfordWhiteman]

That wouldn't be it, no.

[Michael_Florin]

Script Tokens?

I actually never had this problem, and I was just recently hiding and de-referencing fields quite extensively. The "Field Used By" area in Field Management gave me all the information I needed. (Great change by the way, that we can now right-click these links and open in a new tab!)

[PikeStLabs]

Thanks for all the replies. I agree normally I just click the link and easily identify the reference. There are only a few cases where I'm finding this isn't working (or at least not nearly so obvious). 

Here is an example of what I would see. When I click on it, it takes me to the email it is referencing. At that point my only option is to Edit Draft which is where I'd expect to see the reference, but I don't. I even checked the HTML code.  Under Used By it shows the Program that is using the email, but even going there doesn't show any obvious reference to it. I will say the Program has many streams, so perhaps it is buried in there, but that wouldn't explain why the Used By would point to the email instead of the program. 

Field Used By:

CARE PPP Program.CARE PPP Group B Email Send 1.Email

 

[Michael_Florin]

The only idea I'm having is that the field is used in a lead token on that email. If it were used by a script token, it would be displayed as being used by a program, so that can't be it.

[PikeStLabs]

Thanks for the suggestion. How would I check " the field is used in a lead token on that email."

I didn't build the emails originally so I'm reverse engineering what someone previously did.

Thanks

[Michael_Florin]

That depends on how your email is set up. But eventually you will have to go through your HTML code and search for that field name. If your email doesn't have dynamic content, you can just hit "Edit Code". If it does, you will need to go through all segments.

[PikeStLabs]

Got it, yes I already searched all the HTML code and didn't see any reference to that token. At this point we will probably just resort to deleting the email entirely so we can continue with our clean up. Thanks