Mass Approval of Existing Emails and Landing Pages After Updating Templates

Mass Approval of Existing Emails and Landing Pages After Updating Templates

If would be convenient if, when you update a template slightly for some reason, that you can easily approve all live emails and landing pages using that template vs. having to ignore it or go manually through a long list.
11 Comments
Anonymous
Not applicable
Hey Paul,

You can do this with landing pages already. For emails, you can see the list of emails that each template is used for and each email is a hyperlink. All of this can be viewed in the Design Studio. 
Colin_Ryder
Level 6 - Champion Alumni
Jeff is spot on.

Simply click on Emails in Design Studio. If you've altered the template those emails should now have a draft created (don't worry they are still live from before). 

I usually order by Approved Status or Template to see what is in draft and the date it changed.

You can then select all the ones you want and publish in one go.
Anonymous
Not applicable
It would be great though to combine ordering. You can either filter on template or approval right now. So you still need to select each individual emails by hand. If both filters could be combined you could just use SHIFT to select them all at once.
Dan_Stevens_
Level 10 - Champion Alumni
There is one limitation though - this only works for those assets contained within that workspace - even if you use shared templates across multipile workspaces.  I just added a new idea related to this: https://community.marketo.com/MarketoIdeaDetail?id=08750000000JbPTAA0
Anonymous
Not applicable
I literally have 53 emails that leverage one template. I had to update our footer and now have to select each email one by one and approve it. Not only is this a complete time suck, it is completely inefficient. Please, please, please enable a mass approve function!!!
Dan_Stevens_
Level 10 - Champion Alumni
Christina, if your emails are all within the same workspace, you can "mass-approve" the emails that are affected by this change. Per Jeff and Colin's suggestions, simply click on the "Emails" folder in Design Studio and you'll see every email contained within your workspace.  Sort by "Template" and you can then multi-select every email based on that template.  Click on "Email Actions" (or right-click) and select "Approve".

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Anonymous
Not applicable
Right on Dan, great catch!
Anonymous
Not applicable

This works for:

  • Emails
  • Landing Pages
But not for:
  • Forms, as 1.0Forms don't have approval. But it would be nice to add it now, as 2.0Forms do have approval.
  • Snippets. You can approve them from the overview, but not mass approve a selection.
Dan_Stevens_
Level 10 - Champion Alumni
And like I mentioned earlier in this thread, this also does not work for emails and landing pages contained in other workspaces that use a shared template in the default workspace.
kh-lschutte
Community Manager
Status changed to: Open Ideas