Duplicates happens to the best of us, and for a variety of reasons. Perhaps you've merged two instances of Marketo or imported an acquired company's leads into your Salesforce Org, or maybe your sales staff enters new leads rather than updating existing leads. Whatever the cause, Marketo has a service that can address these duplicates and clean up your database, and it's called Automerge.
In this article I'll refer to the following
Contacts - Records synched from the CRM's Contact table having a type of "Contact"
Leads - Records synched from the CRM's Lead table having a type of "Lead"
Persons - Marketo only records, not synched to your CRM. These came into Marketo via list upload, entering them in the UI, from the API or through forms submissions.
What it IS
Automerge is a solution hosted in AWS created configured and maintained by Marketo Technical Consulting that allows for the de duping of your Marketo instance. It is designed to allow the merging of Contacts and Persons, Leads and Persons and Person to Person duplicates.
We can also attempt to merge Leads to Leads with some success, Contacts to Contacts with some success, but we normally cannot merge a Lead and a Contact due to Salesforce API restrictions
During the project youll work with a Marketo technical consultant to define 4 items listed below which constitute the rules we'll apply to the duplicates you wish to merge.
- Definition of a Duplicate - A "duplicate set" is a group of 2 or more leads with the same email. In Marketo, a duplicate is defined as two leads with the same email address. This is typically how we define a duplicate, but we can extend it to include other fields if needed.
- Winner Rule
- Skip Rules
- Field level rules
Automerge leverages static lists in your instance that we create for you. Only members of that list and their duplicates (per the definition above) are eligible to be targeted by Automerge, so there's no concern that there will be accidental merging, assuming that we implement any skip rules as needed.
Automerge will merge up to 10,000 merge groups per day and can be sold as a one time project or an ongoing process if the duplicates are persistent.
So as you can see Automerge can be really powerful for de duplicating in Marketo. If you think this is right for your company, give us a call today for pricing!