In this edition of Marketo Master Class, Marketo Champion Juli James took some time to share her expertise on the topic of forms and gated content. Specifically, she explores the best scenarios to utilize forms, gated content best practices, and leveraging progressive profiling to get the most out of your Marketing efforts. Read on to discover how Juli uses forms in conjunction with gated content to seamlessly gather data without disrupting the customer experience.
1. What are the benefits of Marketo forms?
The benefit of using Marketo forms is pretty simple. The forms are easy to create, plug into campaigns, and ensure that data is being captured for any of your content-driven campaigns, whilst also allowing you to monitor real time content downloads and report out on what content is getting the most engagement.
They’re also great to use for event registration as you can tie the form to your event campaign, put it onto the event registration landing page and the monitor real time registrations. I’ve also recently been playing around with real time content delivery at events.
There are obvious examples of when you must use a form, such as capturing event registration. Tracking of all event registrations is imperative, whether online or offline. Having the registrations via Marketo forms means that you can send out confirmations, reminders and updates automatically using trigger campaigns, rather than having to download registration information from somewhere else and uploading to Marketo.
2. What situations warrant global vs. local forms?
I will always lean towards global forms as much as possible. Purely down to a scalability factor. A bit like CSS for websites, if you need to make a change to a form and you’re using global forms, then you only need to make that change in one place and then bulk approve the landing pages from design studio. If you had only local forms then you would have to go into each campaign and adjust each form.
An example would be when GDPR was introduced. I’ve heard various horror stories of people having to go into 600+ forms to add the GDPR rules for opt-in, rather than just going into 1 form and bulk approving 600 landing pages, which takes minutes vs. hours.
However, there is sometimes a need for local forms. I would suggest using local forms if your program requires specific data to be collected. For example, say you have an event where you are required to ask guests their dietary needs, or t-shirt size, or your field marketing manager wants to collect specific interests that won’t be relevant elsewhere. A local form would fulfill that need.I would also suggest a local form if you have to do a specific campaign in a different language. I’ve worked on landing pages in multiple languages but they’ve only been created once or twice, so then I would only create local forms as its highly unlikely they’ll get used again. If I find that I’m using a form more than a few times, I’ll add it to the Design studio and start using as a Global Form, although I try to keep the number of Global Forms down as well.
3. What type of content do you leave ungated? What content is important to gate?
I try my hardest to not leave content ungated, but rather to use the ‘Known Person’ option on the form to provide a simple ‘download now’ button instead of a form, or I like to use a Marketo Partner such as Uberflip that will track content downloads without the need for too many forms.
The whole point of gating content is to track who is engaging with the content you are providing and creating. Moreover, having gated content will help with tracking which content is providing the most conversions to analyze which content is the most effective. If you left all content ungated (as is the suggestion of some industry experts), then there is no way to track and convert potential new customers. It also depends on the value of the content. I would not gate an infographic for example, but I would most definitely gate a whitepaper or analyst report.
4. How do you synchronize progressive profiles built from forms/gated content with your marketing campaigns at large?
I like to use progressive profiling forms to build up records user profilesto further segment and personalize the types of campaigns that are being sent out. For example, if I’m using ‘Industry’ on a form it’s because I want to further segment down the industries into Strategic Business Units using an approved segmentation. Having data segmented means that emails can now be sent out using dynamic content based on segments.
This is especially useful for Nurture campaigns if you work with multiple languages. You can set up your segmentation based on the country information that has been populated from the progressive profile form and then use those segments to create dynamic content to send the same email in the preferred language of each record.
5. What are some of the most underutilized features on forms?
Prior to GDPR I would have said the most underutilized feature on forms were the visibility rules. Having the ability to only show certain fields when other fields on the form are completed is a great feature! If you’re not using visibility fields for anything on your forms, and especially for GDPR you should look into it.
You can also set up field sets to be shown dynamically based on visibility rules too:https://docs.marketo.com/display/public/DOCS/Add+a+FieldSet+to+a+Form
Another feature that really isn’t used enough and that Sanford Whiteman has recently authored a post about is the use of the ‘known person’ option in the Settings section of the Form editor. He talks about not just showing a button rather than the form, but also how to set up an Auto Submit for known users, which will help to provide an excellent customer experience for those users who are already in your database, whilst at the same time recording the ‘Form Fill’.
One last feature that I don’t see utilized very often but could be helpful is Input Masking, to ensure that values being put into certain fields are formatted in the correct way for data cleanliness:https://docs.marketo.com/display/public/DOCS/Apply+Input+Masking+to+a+Field+in+a+Form
6. What’s one tip about forms/gated content that you wish you learned sooner?
I really wish I’d learn that you could do more than just create a form and play with the CSS a long time ago.
7. Are you planning to try anything new with forms/gated content in 2019?
For 2019 I plan on working more with Velocity Script in conjunction with Form fills so that real-time content delivery can happen at events. For example, having an iPad with a form on showing content related to that event, and then the users can select which content they find interesting and have that delivered in real time to them via email. This will save the need for a lot of collateral being printed, but it will also help to grow the database organically.
We hope you enjoyed reading about how Juli James is leveraging forms and gated content seamlessly gather data without disrupting customer experience. If you have any examples of how you've used these features to better engage with your customers, please let us know in the comments!
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#5 - so true in the age of GDPR
Great info here. Visibility rules are very helpful.
#6 is a great tip. CSS can make your forms way more adaptable to your web site's aesthetic.
Agree Julie - Input masking is so underutilised and so helpful! Some great tips here.
Two forms one page?! Love it.
Two forms one page?! Love it.
Btw the allusion is to my post Multiple Marketo forms, multiple times… on the same page
Hi Sanford Whiteman, thanks for the link but I didn't actually get the information from this, I had no idea this link existed! I believe I actually had help from Courtney Grimes on that one. But I'm glad you added the links for future reference.
I'm sure this is the original work on the subject.
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