You definitely have the right mindset (most choose not to sync everything to CRM, but only those leads that are sales-ready). By default, nothing in Marketo gets synced over as new leads in CRM (unlike vice-versa, where all new leads/contacts in CRM sync to Marketo). You need to create the necessary trigger campaigns to make that happen. So what you need to do is identify those campaigns that are causing the leads to sync to CRM, and adjust them to your needs (e.g., when lead reaches MQL status (lead score threshold), sync lead to CRM; until that happens, keep them in Marketo).
Thank you, Dan.
I set up my lifecycle program by importing one from the Marketing Program Library. The first flow step is to sync all new (unknown) people to SFDC. Per your comment, should I remove that flow step and replace in the appropriate campaign (Reaches MQL, for example)?
Please see screenshots of lifecycle below - and yes I know it's very simple, but you gotta' start somewhere!
1. Overall Lifecycle campaign hierarchy
2A. "01. Sync New Leads to SFDC" Smart List
2B. "01. Sync New Leads to SFDC" Flow
To re-state: Are you suggesting to implement the similar flow in my first smart campaign into my 3rd or 4th, or wherever I want leads to enter SFDC?
At my previous company, we created a "Marketing Qualified" field as checkbox in Marketo and mapped that field to SF. We would have all leads from Marketo go through auto assignment rule in SF. In the SF auto assignment rule, I would put a flow step that assigns them to a rep only if the marketing qualified field is checked. If the lead is not MQL it falls to the very last step in the assignment rule and assigned it to a lead owner queue we called "non-MQL" that way not all leads are assigned.
You can set up a flow in marketo saying if they meet a certain score, check marketing qualified and sync leads to SF using auto assignment.
Interesting! It seems like this is primarily done by editing the SFDC auto assignment fields, then?
Would it be possible to share a screenshot of what this would look like in Marketo:
"You can set up a flow in Marketo saying if they meet a certain score, check marketing qualified and sync leads to SF using auto assignment."