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Hi Naor Chazan,
I think a simple email template works well. I have seen a more buttoned-up template that's in a PDF with a letterhead, and several pages long. While the latter could be a good template for your largest programs (e.g. annual conference), I think for smaller programs a simple email template should suffice. I like to keep it concise and pick out only the important information. I use bullet formats, fonts, colors- everything that helps make the email more digestible and actionable. Hope this helps!